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Email 3/1/07

Hey gang -

Thanks for your time today!

Goal for next meeting: Meet with an organization (or more than one if you can) as well as just individuals and get them to sign up on our website. Get feedback and bring your results to the next meeting. Here is where the real "COMMUNITY RELATIONS" part starts.

Here is my first experience:

After the meeting today, I stopped at Breezy Travel and met with Sheryl Fick (one of the owners). I got her to go to the website while I was there and she signed up. She only had a few minutes and her experience was good ( She said 'that was quick and easy'). It was clear that she was in the middle of workling but was willing to take a few minutes to meet and go to the website. She remarked that she whole heartedly believes volunteering is important and especially in our community. She was glad to see the list of options and wants to be part of the Jazz Festival as well as the Chili Cook-Off. Her entire office will be looking to sign up as well.

Sheryl also stated that she has been communication with Jana Elliott at the chamber and that their company will become part of the chamber. And that she likes the chamber's role with this volunteer recruitment web page.

The whole meeting took less than 5 minutes. One step at a time, we as a group will make a difference.

Please share your feedback from the community with our group. You don't have to wait for the next meeting.
But please look at making a phone call or two now to set up your meetings with the group or organization that you plan to visit. Or just stop in as you travel though Evergreen.

Also, Bob Campbell advised me that he can very easily send an e-mail blast when we are ready to all the volunteers who have signed up.
I think we should do that in a couple weeks.

Thanks again and have a great time meeting with your organizations. It really is cool and fun.

Bob P.
720-261-0860

PS: Michael Stills - Thank you again for the many great tips and your insight! Please let us meet to discuss partnering with "Friends of Non-Profits" .

Email 2/28/07

Hey Gang

Agenda for tomorrow's meeting at 7:30 am:

1. Review Michael Carter's Volunteer "Talking Points" memo - Michael Carter

2. Review volunteer database participation and current data - Bob Campbell

3. Discuss our directive to meet with community businesses and other groups - All

4. Discuss Info-mixer - All

5. Guest Speaker - Michael Lee Stills (Resume)

NOTE:
Here is what I have so far for commitments from our group to visit with 5 groups abut our website and our efforts to recruit volunteers (which we will discuss at tomorrow's meeting):

Anyone else who wants to sign up please bring your 5 groups.
 

Email 1/15/07

For our 3 minute discussion at tomorrow's breakfast, I will plan to begin by asking our committee members to stand up and come up front. I will quickly introduce our committee's role with the chamber and the community and the new direction for 2007, and ask the audience to note the website link on the flier I will circulate before the breakfast starts.

Then any of you that would like to offer additional comments about our group and our new direction, please feel free to enhance and clarify and inspire the audience.

The we will conclude with letting everyone know to meet with any of our committee afterwards.

Let me know your thoughts. Otherwise see you tomorrow.

Email 1/7/07

EACC and coffee shop closed - reschedule to The Bagelry 1/4/07

Reminder (if you wish to participate):
Meeting with Bob Campbell for our web-page design:
Tuesday January 9 at 3:30 AT THE EVERGREEN BAGELRY (across from King Soopers in Bergen Park). NOTE THE LOCATION CHANGE.

Please send any info you wish to Bob Campbell before then for
incorporation into the new web page. Send as an e-mail or a word document.
Bob 's e-mail address: bob@rkcampbell.com

Additional reminder: Sign up for Jan 17th Breakfast at El Rancho. Call chamber office at 303-674-3412.
Thanks all. Good meeting today!

Bob P.

Email 12/15/06     Hey Gang:

Welcome new members:
 Michael Cordle, PTF Financial
 Gene Slanec, President, NORTH EVERGREEN ACTIVITY TRAILS (NEAT)
 Jeff Courtney, UPS Store Aspen Park

Per our meeting last week and the new direction we will be heading for 2007, please see below:

1. Calendar the next meeting date Thursday January 4 at 3:30 at the Conference Center in the Evergreen Hotel.

2. Come to Quarterly Chamber Meeting on Jan 17 at El Rancho where we will roll out our new format, direction and our group to the membership in general. Mel will place us on the agenda. Given the meeting will have Tucker Hart Adams as a speaker, sign up now to attend. Will sell out.

3. I am working with Bob Campbell (Incognito Solutions) to start a a web page link for our group.

4. I am meeting with Casey Mahon next week on Tuesday at 9:00 at my new office (Mountain Resource Center Building, behind old Safeway in Conifer, Suite no. 5). Come if you like. We will be going over the 'overall structure' for next year and Casey will present at the next meeting on Jan.4.

5. THIS WHAT I NEED YOU GUYS TO DO FOR THE NEXT TWO WEEKS (beside enjoy the holidays):

SEND ME YOU LIST OF POTENTIAL EVENT VOLUNTEERS TO "LOAD" into our database:

Recall we want to become the 'go to' group on behalf of the Evergreen Chamber for channeling potential volunteers, community members etc... to partner with other groups and organizations for Evergreen Community Events.

Recall we all thought we may have a list of folks that we can start to load into our database. Send me that info. And if you can.....send me your list in an Excel Spreadsheet this way ( NOTE: you may not have all the information now, but do send me what you have.

This effort will continue into January, but please set up a spreadsheet and begin to collect and send me names if you can now.  Bob Campbell can then load the volunteer information very quickly into our new registration web page (if it is in a spreadsheet).  BUT if you cannot do a spreadsheet, at least send me the names and contact information you have to be loaded. Again, our goal is to have a database in the works with a web page identifying our group and loaded with information that we can supply by Jan 17.

Let me know if any questions or comments. This effort will be more up-front labor intensive, but will then be an automated process with a self registration page.

6. Send me a suggested list of "COMMUNITY EVENTS" that you would like to see our group participate in for 2007.

7. Send me a list of suggested "SPEAKERS" for 2007

Have a great Holiday!

PS- Regards to the Skate the Lake, I received an e-mail from Leslie Caimi (event planner) since I guess Brock contacted her. Leslie's e-mail stated she was getting to understand the event and is eager to work with the chamber. I responded with what the this group has done in the past (tent and cookies etc), but that we would like to hear from her about how we may help and to let me know via e-mail (outline when where etc...) so I can send to the group as we are not physically meeting again before the event.

I will keep you posted.     Thanks again. Bob P.

Notes from Meeting 1/4/07

EACC Evergreen Community and Chamber Relations notes: 1/4/07

Next meeting Feb 1st (first Thursday)

Here:
Mel Nuchols - EACC president
Ted Mann - ex-Chair retired
Michael Cordle - Mortgage
Bob Potrykus - Lawyer
Jeff Courtney - UPS Store
Denise Stoner -
Michael Carter - Window Blinds
Casey Mahon - JeffCo Communications
Not here:
Maureen Stapleton
Gene Slanec
Jana Elliott
Brock Schwartz
Tandy Jones
Dave Loomiller - Evergreen Downtown Business Assoc.

January 17 - table at Tucker Hart Adams

There are 5 Chamber committees (this is one of them)

Mission:
Repeat the EACC mission statement
"Facilitate . . . (Casey has mission statement text)
State that volunteering is good for your business
Provide volunteers for community and chamber events
Educate volunteers on how to be a good volunteer
Educate event planners on how to use a volunteer properly
Generate Funds for Chamber
State policy for the use of the volunteer database

Website -
Evergreen Chamber look and feel
appropriate graphics and text
Mission statement
Who we are and what we do
List of Events, Services, Functions (which need volunteers) Rodeo, Skate the Lake, Jazz fest, Big Chili, Senior Center, Hospice
List of speakers (for our meetings)
Opportunity to register as a volunteer
by event (like Big Chili)
by function (like parking)
by geography (like north of lake)
by frequency (like weekly, once a year)
Ability to produce a volunteer report by field

Process:
Earth Day person makes contact
Requirements are gathered
Report of possible volunteers prepared
Earth Day makes contact with potential volunteers
Earth Day manages the relationship with volunteer
EArth Day recognizes EACC in marketing material, at event, shared proceeds
Earth Day reports back to the committee after event?

Technology:
Try this in Joomla Community Builder
or Access DB

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